File Management

Lyn Singh has asked you to familiarise yourself with Swaggies computer filing system as you will be using this system on a daily basis.

Refer to the section on Computer Operations in our Policy and Procedures Manual.

Carry out the following -

1. Create a subfolder in the HR Department folder (if not already done) for storing your work – use your name as the folder name.
   
   
2. Print a copy of the File Log Sheet from the General Stationery folder. It is important that you use this File Log every time you create a new file or amend an existing file. This way we can easily keep track of our computer files. The Policy and Procedures Manual will give you more information about File Log Sheets.
   
   
3. Copy the Staff and Stores Directory to your new folder. This file is located in the Staff Stores folder.
   
   * Add your name to this directory - your extension number is 573.
   * Resave the file and then print a copy of this directory.
   * Keep this directory in a handy position so that you can refer to it when required.
   * Record this document on your File Log Sheet.
   
   
4. Copy Nameplate-HRAsst.doc from Lyn Singh's folder, to your new folder. Open this document, add your name where indicated, print and set up on your desk. Record this document on your File Log Sheet.
   
   * Add your name and contact details to the Employees data file. To do this –

   . open EmployeeList.doc (located in the Employees folder)
   . click on the (Edit Data Source) icon
   . add your details onto a new record
   . print your record
   . save and close the file
   . record on your File Log Sheet
   . leave the printout on my desk

5. Copy the New Employee Training Program Worksheet called NETP-Worksheet01.doc from the NETP folder to your personal folder. Open this document and complete according to the instructions given on the first page.

Contact Lyn if call me if you need any assistance.

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